How to Successfully Transition to an Internally Managed Contingent Workforce Model

Establishing an internally managed contingent workforce model takes careful planning and attention to detail. Right from the start, it’s important to communicate clearly, set expectations, and define roles and responsibilities for everyone involved.

To make the transition smoother, there are a few strategies you can follow. Below, we outline the essential steps to help your company move through the process successfully.

Get Stakeholders Involved

Bring in key stakeholders from departments like HR, finance, and legal to ensure everyone knows their roles in the new program. This collaboration helps everyone understand the benefits of the program and how it can make your processes more efficient. By working together, you can create a smoother transition that supports your business goals.

Build Internal Capabilities

To make your contingent workforce program successful, be sure to build strong internal capabilities. That means training your HR and procurement teams on the latest processes and creating a solid talent acquisition strategy. Building good relationships with independent contractors can lead to a more engaged and reliable workforce. To stay competitive, you’ll also need a team focused on market analysis and another dedicated to employee classification and compliance.

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Create a Contingent Worker Value Proposition

As you develop your contingent workforce model, it’s important to show potential workers what you bring to the table. Offering competitive rates, ensuring timely payments, and keeping communication flowing can create a great experience that attracts the best talent. A positive work environment goes a long way in keeping your top independent contractors happy and engaged.

Invest in Technology Solutions

When you’re managing a contingent workforce in-house, having the right technology is key. You’ll need tools to handle everything from recruitment and payroll to compliance tracking and performance management. That’s where investing in a workforce management platform or Vendor Management System (VMS) comes in handy. These solutions can automate a lot of those tasks and make your transition smoother. On top of that, they strengthen your data security, helping you safeguard sensitive information and lower the risk of data breaches.

Engage External Partners If Necessary

While managing your contingent workforce in-house is ideal, there are times when enlisting a Managed Service Provider (MSP) for extra support can be beneficial. You can maintain oversight of the strategic elements of your workforce program while delegating routine tasks—such as requisition management, onboarding, reporting, invoice processing, and assignment tracking—to the MSP. This way, you can concentrate on critical decisions while reducing your administrative workload.

Bringing your contingent workforce program in-house offers numerous benefits, from greater control and flexibility to improved compliance and cost savings. If your company is considering a transition to a contingent workforce program, MBO Partners is here to offer the solutions you need to succeed to thrive in today’s rapidly changing work environment. With the right support and resources, your internally managed contingent workforce model can be a success.