Essential Questions to Ask When Evaluating Employer of Record Companies

Employer of Record (EOR) companies simplify workforce processes by overseeing payroll, tax compliance, and risk management, making it easier to manage independent contractors. But not all EOR services are the same. Asking questions like the ones below can help you find the right partner who’s best suited to your company’s specific needs.

What to Ask Employers of Record Before Starting a Partnership

Areas of Expertise

When selecting an EOR, make sure they have expertise tailored to your business needs. Some EORs specialize in specific industries or regions, such as technology, healthcare, or finance, while others serve a broader range of clients. Understanding their focus can help verify that they have the experience needed to manage your workforce effectively.

Questions:

• What industries do you specialize in?
• Do you have experience managing independent contractors in the countries or regions where we operate?
• Can you share examples of companies similar to ours that you’ve worked with?

Fees and Service Structure

Understanding the cost structure of an EOR can help with your budgeting efforts. Before you get started, ask about any hidden fees and check the pricing tiers, especially if the service level depends on things like the number of independent contractors or the complexity of the work.

Questions:

• How are your fees structured?
• Are there costs or additional charges for certain EOR services?
• Do you offer different pricing tiers based on the number of workers?

Benefits Options

Offering competitive benefits is crucial for attracting top talent. EORs should make sure your benefits options comply with local regulations and are customized to meet your team’s needs.

Questions:

• What benefits do you offer independent contractors in different countries or states?
• How do you ensure benefits packages are competitive and compliant with local regulations?
• Can you customize packages for different independent contractors or teams?

Payroll and Tax Services

Managing payroll and tax compliance becomes increasingly complex as businesses operate in multiple states or countries. EOR service providers handle payroll processing, tax filings, and compliance with local authorities, which can save your time and reduce errors.

Questions:

• How do you manage payroll for independent contractors in multiple states or countries?
• What’s your process for tax filing and reporting?
• How do you handle payroll taxes and deductions to ensure compliance?

Compliance With Local and International Labor Laws

Labor laws can vary significantly by region, creating compliance challenges, especially when managing independent contractors. Partnering with one of today’s EOR companies ensures you stay current with these laws, helping you remain compliant and avoid costly fines or legal issues. Keep in mind that worker classification is key to preventing legal and reputational issues, especially when dealing with independent contractors.

Questions:

• How do you stay informed about changes in labor laws and tax regulations?
• How do you ensure compliance with employment laws, especially for international workers?
• What steps do you take to properly classify workers, particularly independent contractors?

Risk Management and Insurance

An EOR assumes much of the liability related to payroll, compliance, and workplace risks. It’s important to clarify how they handle insurance coverage, workers’ compensation claims, and disputes so that you can protect your organization.

Questions:

• What types of insurance coverage do you provide, and does it vary by location?
• How do you handle workers’ compensation claims and disputes?
• In the case of a legal dispute, how do you support my company?

Onboarding New Independent Contractors

A great onboarding experience sets the stage for success, ensuring compliance and making new hires feel confident from day one. Partnering with an EOR that offers the right tools and support can make all the difference.

Questions:

• What’s your onboarding process for new independent contractors, both in the U.S. and internationally?
• How do you ensure all required documentation is completed and compliant?
• Will I have access to onboarding tools and resources?

Worker Termination and Disputes

Handling terminations and disputes for remote or international teams takes a careful approach to legal protocols. You’ll want to feel confident that your EOR can manage these situations smoothly, resolving issues quickly and providing the legal support you need.

Questions:

• How do you handle worker terminations, particularly in other states or countries?
• What’s your process for resolving disputes or grievances?
• Will you provide legal support for employment-related disputes?

Reporting and Communication

Clear and consistent communication is essential when working with EOR service providers. Ask how they provide updates on payroll, benefits, and compliance and what channels are available if you have questions or need support. Clear reporting and communication will keep you informed about valuable workforce metrics.

Questions:

• How do you provide reporting on payroll, benefits, and compliance?
• How often can I expect updates or reports on my independent contractors?
• What communication channels are available if I have questions or need additional support?

Discover Why MBO Partners Is a Top Choice Among EOR Service Providers

Taking the time to ask these questions will help you find an EOR service provider who aligns with your needs and ensures you’re set up for success. If you’re considering partnering with one of today’s Employer of Record companies to simplify your workforce management, contact MBO Partners today. We’ll take care of all the details, so you can focus on moving your business forward with confidence.