7 Tips on Encouraging Your Workforce to Use Gen AI

Improving AI skills matters for most independent contractors, with 74% saying that ongoing Gen AI training is important, according to MBO’s research. As companies use advanced technologies like Gen AI to boost productivity and drive innovation, it’s essential to keep your team excited about the possibilities.

Introducing AI tools can be difficult, especially if independent contractors and other team members aren’t sure how they’ll impact their daily tasks. To make the transition easier and create a positive attitude toward AI, clear guidance is key. We provide strategies to help your workforce embrace Gen AI and make the most of it.

1. Show Clear Benefits

For your team to fully adopt Gen AI, the benefits need to be clear and directly related to their work. It should be easy to see how AI saves time, speeds up decisions, and boosts creativity. Whenever possible, show how AI can make tasks simpler and work more efficient.

If AI automates repetitive tasks, explain how it gives them more time for important work. Use tools like analytics to show how AI helps make smarter decisions faster. If your team sees Gen AI as helpful, they’re more likely to use it.

See: 6 Ways to Help Your Workforce Make the Most of AI

2. Start Small and Build Confidence

Rolling out Gen AI across the entire company at once can feel overwhelming. A better approach is to start with simple, high-value tasks, like tools that handle scheduling or creating documents.

Then, gradually introduce more complex uses, like data analysis or content creation, so team members can adjust at their own pace. This gradual approach helps prevent burnout and encourages steady adoption of AI throughout the company.

3. Lead by Example

Leadership is key to driving AI adoption. Companies that actively use Gen AI tools and share their experiences send a strong message to their workforce.

We recommend having your company leaders talk about their AI experiences in meetings or internal communications. Seeing management use AI helps your workforce view it as valuable and useful.

Discover: How Is Artificial Intelligence Impacting Independent Work?

4. Develop a Collaborative AI Environment

For AI to work well, it should feel like a partner, not a replacement for human creativity. Encourage your team to use AI tools together, which helps build teamwork and shared learning.

One way to incorporate AI into your workflow is by including it in group projects or brainstorming sessions to show how it can improve collaboration and spark new ideas. As a result, team members will be more likely to feel comfortable using it.

5. Address Questions and Concerns Openly

Concerns about AI, like job loss or privacy risks, are normal and should be talked about openly. Clear communication can help ease these worries. Explain how AI will be used and what steps will help maintain privacy and security.

Reassure your team that AI is there to handle simple, repetitive tasks so they can focus on more important work. Being honest builds trust and makes the transition easier.

Learn: Common Challenges That Companies Face When Implementing AI

6. Provide Hands-On Training and Ongoing Support

One of the biggest reasons teams hesitate to adopt Gen AI is fear of the unknown. If they don’t understand how these tools work or how they can make tasks easier, it’s normal to be uncertain. That’s why training is crucial.

You might consider offering workshops, webinars, or on-demand courses to explain Gen AI basics and show how it can improve workflows. Don’t stop after the initial training—provide guides, troubleshooting resources, and access to AI experts or “champions” who can answer questions. Knowing help is always available builds confidence for your entire team.

7. Recognize and Reward Engagement

Keeping momentum going means recognizing team members who actively use Gen AI. Celebrate success stories, creative ways they use tools, or efforts to integrate AI into their daily tasks.

Rewards such as public recognition, bonuses, extra time off, or career growth opportunities can help motivate your team. Highlighting their efforts boosts enthusiasm and encourages others to explore AI’s full potential.

Discover: How to Create a Successful Plan to Implement AI in Your Organization

If you’re seeking extra support in building a future-ready workforce, MBO Partners offers a wide range of tools and resources to assist you. We cover topics such as AI/technology, workforce compliance, Employer of Record (EOR) services, and more.

Our expertise helps you create strategies to attract independent contractors who can support your business goals. Check out our resources to help your talent grow, benefiting both their skills and your company’s success.